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Community Assembly Toolkit

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 Community Assembly Toolkit
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Author Global Assembly
Published Oct 2021
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Thank you for running a Community Assembly as part of the world’s first Global Assembly. The aim of the Global Assembly is to support citizens from around the world to learn and discuss the climate and ecological crisis and to provide guiding principles for climate action to world leaders. This toolkit gives you everything you need for your Community Assembly.



Each Assembly will deliberate on the following question: “How can humanity address the climate and ecological crisis in a fair and effective way?”.

Community Assemblies that feedback by January 1st 2022 will inform the final report of the Global Assembly. You can find out more about the Global Assembly at Global Assembly

What is a Community Assembly?

The 2021 Global Assembly consists of a 100-person Core Citizens’ Assembly (representing a snapshot of the population of the planet) and Community Assemblies that anyone can run anywhere.



A citizens’ assembly is a group of people from different walks of life, who come together to learn about a certain topic, to discuss possible action and make recommendations to governments and leaders.



Around the time of the UN Climate Conference COP26, which will take place in Glasgow (UK) in November 2021, the Core and Community Assemblies will learn about and discuss the climate and ecological crisis. The Core Assembly will present their key messages at COP26, and the feedback from both Core and Community Assemblies will form a report that will be delivered to world leaders in March 2022.


Your Community Assembly can be run over 3 to 8 hours, or longer if you wish. Briefly, this is how they work:

  • Step 01: You bring together a group of people to form the ‘Community Assembly’
  • Step 02: You learn together about the climate and ecological crisis
  • Step 03: You deliberate on the following question: “How can humanity address the climate and ecological crisis in a fair and effective way?”
  • Step 04: You share your Community Assembly’s key messages, which will inform the Global Assembly’s report.

How to organise your Community Assembly

Running your Community Assembly means planning, running the event and sharing your results.

  1. Make your plan Register your event; get the free resources; decide your assembly’s length and location; find people to help you; invite participants, and spread the word.
  2. Run the Assembly: Check out the tips and tools for setting up, running and facilitating your assembly, online or in person.
  3. Share your results: Use the template tools to gather and upload your information, so it can be included in the final report.

Planning your Assembly

Register your assembly

Register your assembly at globalassembly.org/register, so we know it's happening and can offer you support and updates.

Choose your assembly length

You can design your own assembly timeframe or use the template plans for 3-hour and 8-hour assemblies. See the Assembly session plans in section 6.



If you’d like to mirror the Core Assembly process and run a 10-day Community Assembly, please email us atcommunity@globalassembly.org

Decide when and where to have your assembly

Online or in person? Will you run your Community Assembly online, in person, or a hybrid of the two? If online, will anyone be excluded due to interrupted electricity or internet access? Be mindful that hybrid events are a little more complex, so will need extra planning.

Date and time. Try to avoid cultural holidays. Pick dates/times when the greatest number and diversity of people will be able to participate. Be mindful that many can not afford to take time off work and some will have childcare responsibilities. 


Choose your online platform or your local venue. If you are running an online Assembly, use a platform that is likely to be familiar to the people in your area. If you are using a physical space, either outdoors or indoors, it should be clean, comfortable, welcoming, appropriate in size, and easily accessible to all participants. Is it possible to secure a free space?

Things to remember if you run your assembly online

Enable live text and video chat. We have found some of the best input from online events comes in via the chat. Don’t forget to save the chat before you close the meeting.

Make it engaging. Consider using interactive online tools, such as collaborative white boards, Q&A features, and break-out rooms for discussions.


Prepare to troubleshoot in case there are any technical difficulties with your video or audio. Can you switch over to a different platform and continue the event as planned? Do you have a tech-smart person who can troubleshoot in the moment?


Do a dry run of the process to iron out any issues.

Safety and accessibility

Be mindful of local COVID-19 regulations. If you choose an indoor meeting, can people distance themselves appropriately? Should you require them to wear masks? Is there adequate ventilation?

Find out if your participants have any particular needs. For example, there may be disabilities you need to adapt your Assembly for.

Recruit participants

Ensure diversity. Invite participants who are diverse in age, gender and education level, and try to recruit people from low socioeconomic backgrounds. Reach out to members of groups who tend to experience discrimination.

Create a way for people to register for your Assembly. If online, send a calendar invitation with instructions for how to join; if you are holding a physical event and think some people don’t have the internet or aren’t comfortable using it, create an in-person way to sign up.


Remind registrants your event is happening. We suggest doing so one week and then again one day before the event.

Prepare your event well in advance

Get the learning resources

There are a range of resources to support the learning and deliberation journey of the participants in your Community Assembly.

  • The information booklet is an introduction to some of the most important themes related to the climate and ecological crisis. To create this booklet, a committee of experts and leaders contributed their knowledge. They included: climate and biodiversity scientists, indigenous wisdom keepers, environmental economists and many more.
  • Contextualisation of this information booklet and translation in several languages are available on the Global Assembly Wiki. 

Find people to help you

Recruit a team to help host your event. Do you have volunteers you can ask? The key roles you will need are:

A notetaker. Someone with good listening and writing skills to write down participants’ ideas, opinions and reflections accurately.


A facilitator. A sensitive listener and an engaging speaker. They should be good at time-keeping and comfortable with your technology, if you are holding an online event. Here are some facilitation tips:

  1. Listen more than you talk
  2. Ask questions to invite contributions
  3. Encourage respect so every participant feels able to share their ideas
  4. Make sure the quietest members of the group are heard
  5. Be sensitive to the emotions that may arise when talking about hopes and fears
  6. It is also okay for participants to agree to disagree
  7. Close each activity by summing up the exchanges
  8. Be flexible and ready to adapt the session plan if necessary
  9. Have fun. A sense of humour always makes things work more smoothly

Tell people about your assembly

Inspire people around the world by sharing stories about your event.

  1. Send a press release to local media
  2. Share your stories, images and video on social media using #GlobalAssembly #CocreateOurFuture.
  3. Share content from the central Global Assembly team: Twitter @_GlobalAssembly; Facebook @GlobalAssemblyCOP26; Instagram @GlobalAssembly

See the Brand and Messaging Guidelines in section 8.

Running your Assembly

Housekeeping tips

Tips for an online event

  1. Open your call 15 minutes before starting time.
  2. Ask participants to display their first name.
  3. Ask permission before recording (recording can be submitted for evaluation and research).
  4. Mute all participants' microphones to avoid interruptions and background noise. They should have the ability to unmute when they wish to speak.
  5. Invite participants to introduce themselves in the chat.
  6. Invite participants to take breaks to avoid online fatigue.

Tips for an in-person event

  1. Set up your venue.
  2. Follow COVID-19 guidance for your local area.
  3. Prepare any printed materials.
  4. Check internet connection and computer access if needed.

Guided activities

We recommend your participants do the activities below. See the template Assembly plans for guidance on when to introduce these.

Activity 01 A Snapshot of My Life
Goal: To create a positive, safe atmosphere in which participants can reflect on how their experiences relate to climate change.
Instructions: One by one, ask participants to tell the group about their lives; then ask them to reflect on how they think the climate and ecological crisis relates to their lives.
Tip: Participants could share a picture to help them tell their story.
 
©Alain Schroeder / Climate Visuals Countdown,Uzbekistan
Activity 2: Expressing Hopes and Fears
Goal:


Instructions: Ask all participants to close their eyes and visualize their life in 10 years time.  Guide them with questions like:  Who are you with? What are you working on? What affects you the most? How is climate change affecting you? After the visualization, all participants draw their vision. Participants choose one word that expresses their vision.


Tip: These can be collated in a Word Cloud.

to encourage big ideas about the future (personal and collective) by focusing on hopes, fears and aspirations; to inspire empathy between participants.
Activity 3: Near and Far
Goal: to help participants reflect on each others’ stories.


Instructions: Using the words collected during the workshop ”Expressing hopes and Fears”,  ask each participant to select one word they relate to the most and one they relate to the least. Invite them to reflect on why.

Activity 4:  The Quote of My Day
Goal: for participants to share their feelings about the Community Assembly at the end of your session.


Instructions: Give participants 3 minutes to think of and write a quote that sums up their participation and experience of the Community Assembly.

Sharing your Assembly’s ideas

Collect your information

Here are some ways to collect information so we can make sure we learn from your Community Assembly, and the voices of your participants are reflected in the Global Assembly report in March 2022.

  1. Send the pre-event survey and post-event survey to all participants
  2. Complete the Community Assembly organiser feedback survey
  3. Collate the recommendations your participants agreed on, together with all of your notes, images, videos, and any other documents you used in your assembly and upload them at globalassembly.org

Share your story

The outcomes from your Assembly could be powerful for your community. Here are some of the ways you and your participants could share them.

  1. Blogs, images and videos on social media that tell your Assembly’s story #CocreateOurFuture #GlobalAssembly
  2. Press release, including quotes from participants. See in section 8.
  3. Share media successes with [[1]] so we can amplify the voices of your community

Tools to help you run the Assembly

Community Assembly session plans

3-Hour Community Assembly

Session Overview Roles Activity Time (3 hours)
Welcome to the  Community Assembly Facilitator Introduce the Community Assembly  &  Housekeeping 10 minutes
Agenda Facilitator Introduce the agenda, the role of the facilitator & notetaker and the framing question: “How can humanity address the climate and ecological crisis in a fair and effective way?” 10 minutes
Hand Signals Facilitator Introduce the hand signals 5 minutes
Activity - Icebreaker Facilitator,

Notetaker

Activity 1: ”A snapshot of my life” 30 minutes
The Climate and Ecological Crisis Facilitator Introduce relevant sections from the Information Booklet 10 minutes
Activity Facilitator,

Notetaker

Activity 2: “ Expressing Hopes and Fears” 30 minutes
Understanding the Impact of Climate Change Facilitator Introduce relevant sections from the Information Booklet 10 minutes
Activity Facilitator,

Notetaker

Activity 3: “Near and Far” 45 minutes
Outputs Facilitator Summarise key messages; share post-event survey; next steps 15 minutes
Closing your Event Facilitator,

Notetaker

Activity 4: “The Quote of My Day” 15 minutes

8-Hour Community Assembly

Session Overview Roles Activity Time (8 hours)
Welcome to the Community Assembly Facilitator Introduce the Community Assembly  &  Housekeeping 10 minutes
Agenda Facilitator Introduce the agenda, the role of the facilitator & notetaker and the framing question: “How can humanity address the climate and ecological crisis in a fair and effective way?” 10 minutes
Hand Signals Facilitator Introduce the hand signals 5 minutes
Activity - Icebreaker Facilitator, Notetaker Activity 1 ”A Snapshot of my Life” 45 minutes
About the Global Assembly Facilitator Introduce the Global Assembly’s purpose 10 minutes
The Climate and Ecological Crisis Facilitator Introduce relevant sections from the information booklet 10 minutes
Activity Facilitator,

Notetaker

Activity 2 “Expressing Your Hopes and Fears” 40 minutes
Activity Facilitator,

Notetaker

Activity 3 “Near and Far” 20 minutes
Break 20 minutes
Understanding the Impact of Climate Change Facilitator Introduce relevant sections from the Information Booklet 10 minutes
Role play Facilitator,

Notetaker

Facilitate role play (Character Cards) 40 minutes
The concept of effectiveness Facilitator Speakers’ presentation on effectiveness. (globalassembly.org/resources) 10 minutes
Facilitated Discussion on effectiveness Facilitator,

Notetaker

Host an open conversation  (Information & Discussion Cards) 40 minutes
Break 30 minutes
The concept of fairness Facilitator Speakers’ presentation on fairness.

(globalassembly.org/ resources)

10 minutes
Facilitated Discussion on fairness Facilitator, Notetaker Host an open conversation (Informations & Discussion Cards) 40 minutes
Understanding climate global governance Facilitator Introduce relevant sections from the Information Booklet 10 minutes
Break 15 minutes
Facilitated Discussion on climate global governance  Facilitator,

Notetaker

Host an open conversation (Informations & Discussion Cards) 40 minutes
Deliberation Facilitator,

Notetaker

Prioritising ideas and key messages 40 minutes
Outputs Facilitator Summarise key messages (globalassembly.org/ resources); share post-event survey; next steps 10 minutes
Closing Your Event Facilitator,

Notetaker

Activity 4: “The quote of my day” 15 minutes

If you want to run a 10-day Community Assembly and follow the Core Assembly [us] !

Hand signals of the Global Assembly

Hand signals of the Global Assembly
Hand signals enable simultaneous and direct communication. We will use this shared language during the Global Assembly and invite you to use it with participants to create a safe and brave space for dialogue during your Community Assembly.
 
English Version (PDF) [Link Here]
Editable Version (Google Slides) [Link Here]

Facilitation cards

The Facilitation Cards are a set of 10 cards to help you facilitate conversations during your Community Assembly.

Instructions: there are 3 sets of cards.

  • 4 Information cards provide details about the climate and ecological crisis, global governance, and the principles of fairness and effectiveness
  • 5 Character cards support a role play activity. Instructions are on the reverse of each character card. Note: participants can create their own character cards
  • 5 Discussion cards offer key questions to guide conversations.
  • Facilitation Cards

  • GA Facilitation Cards - Information Cards (Back)

  • GA Facilitation Cards - Information Cards (Front)

  • GA Facilitation Cards - Characters Cards Instructions (Back)

  • GA Facilitation Cards - Characters Cards Instructions (Front)

  • GA Facilitation Cards - Characters Cards

  • GA Facilitation Cards - Characters Cards

  • GA Facilitation Cards - Characters Cards

  • GA Facilitation Cards - Discussions Cards (Back)

  • GA Facilitation Cards - Discussions Cards (Front)

  • GA Facilitation Cards - Discussions Cards (Back)

  • GA Facilitation Cards - Discussions Cards (Front)

English Version (PDF) [Link Here]
English Version (Google Slides) [Link Here]

Meeting and note taking tools

Online video conference tools, e.g.

  1. Zoom
  2. Google Meet
  3. Jitsi


Online note taking tools, e.g.

  1. Jamboard
  2. Miro
  3. Word Cloud generator

Participants Welfare

Communication tools

Brand and messaging guidelines

  

Akoma Ntoso is an ancient Ghanaian Adinkra symbol, directly translated as "linked hearts”. It is the logo of the Global Assembly and shows four hearts linked together

Style

Font Colours Community Assembly Official Logo
Inter Medium
 
 #FFFFFF

#[ ]

#[ ]

 
Available in 2 versions, Black and White
Download font from Google [Download Logo]

Correct Wrong
 
 
  
 
 
 
 
 

What kind of images to use

to use NOT to use
[Image]
 
 
 

Key messaging

Correct Wrong
The Global Assembly, [your community name], is a Community Assembly, contributing to the 2021 Global Assembly. [Your community name] is hosting a Global Assembly.
Current systems for global decision-making were made for a different age. Current systems for global decision-making are broken or corrupt.
The Global Assembly is a new tool to support existing governance systems, which provides an inclusive way for citizens to take part in decision-making. The Global Assembly is intended to replace current governance systems.
The Global Assembly is enabling, empowering, and elevating the voice of citizens so they can decide how humanity should address the climate and ecological crisis in a fair and effective way. The Global Assembly will tell citizens how to address the climate and ecological crisis.

Climate communication

  1. Talking climate handbook:  how to have a climate change conversation
  2. Image library

Template media release

[DAY, MONTH, YEAR] – MEDIA RELEASE

[TITLE], e.g. [Your community] set to guide world leaders on the future of the planet


Start with a summary of the story, e.g.

[WHEN] On [DATE], 2021, [WHO] community members from [your community] will contribute to the world’s first global citizens’ assembly [WHY] to guide world leaders on how to respond to the climate and ecological crisis.

[WHAT] Add more detail, e.g.

Participants of our Community Assembly will be considering the question “How can humanity address the climate and ecological crisis in a fair and effective way?” Our feedback will contribute to a report to world leaders.


In the lead up to the UN Climate Conference COP26, which will take place in Glasgow (UK) in November 2021, the Global Assembly is bringing together a group of 100 people representing a snapshot of the population of the planet to learn about the climate and ecological crisis, to deliberate and share their key messages to be presented at COP26. This gathering of 100 people is called the Core Assembly. In parallel with the Core Assembly, people are invited to participate in community assemblies that anyone can run and be part of.


Make the time and place really clear, e.g.

[WHERE] The [your event name] Community Assembly will take place at [location] from [time]. To participate in the Assembly contact [contact details].


[Fact/quote], e.g.  [participant/organiser name, said, “I am proud to be helping my community contribute to a better future for all.”


- ENDS -

[Contact] For more information please contact: [name, email, telephone].


[Additional info for the journalist] Notes to editors:

[Add information about your organisation/community].

For more information on the Global Assembly, please visit globalassembly.org


Learning resources

  1. Global Assembly information booklet
  2. Global Assembly wiki
  3. Global Assembly website resources
  4. IPCC website

The Global Assembly’s Values

  1. We build new decision-making infrastructure - We believe that people need to have a seat at the global governance table. We are establishing a new decision-making body that activates and involves as many people as possible in defining and addressing the challenges we face.
  2. We trust in people - We believe that our common global challenges require collective global solutions. When people can access the tools to meet, connect and come up with solutions together, they can and they do.
  3. We build empathy between people - We believe that we make better decisions when we understand each other. When people communicate at a fundamental level beyond opinions and debate we can overcome polarisation and division and create mutual respect.
  4. We focus on the means, not the ends - We believe the most urgent challenge we face is not to propose solutions but to come up with better ways of generating solutions together. We seek never to impose our own views but create a platform for people to think, talk, listen, co-create and act together.
  5. We recognize our biases - We believe that our values, experiences, contexts and identities influence our behaviours and perceptions and it is by actively surfacing and recognizing them that we can best serve others.
  6. We emphasize learning in practice - We believe that we don’t have all the answers, so we share all our findings and mistakes so that we can learn together.
  7. We are open - We believe in making available all our documentation, data, source code, methods, and materials.
  8. We are independent - We seek to understand and engage with existing power structures, while maintaining complete independence from them. Governments, funders and institutions have absolutely no influence over the process.
 


#CocreateOurFuture #GlobalAssembly

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