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Community Assembly Toolkit (view source)
Revision as of 03:58, 19 October 2021
, 03:58, 19 October 2021no edit summary
Thank you for running a Community Assembly as part of the world’s first Global Assembly. The aim of the Global Assembly is to support citizens from around the world to learn and discuss the climate and ecological crisis and to provide guiding principles for climate action to world leaders. This toolkit gives you everything you need for your Community Assembly.
Each Assembly will deliberate on the following question: “How can humanity address the climate and ecological crisis in a fair and effective way?”.
Community Assemblies that feedback by January 1st 2022 will inform the final report of the Global Assembly. You can find out more about the Global Assembly at '''[https://globalassembly.org Global Assembly]'''
==<big>What is a Community Assembly?</big>==
The 2021 Global Assembly consists of a 100-person Core Citizens’ Assembly (representing a snapshot of the population of the planet) and Community Assemblies that anyone can run anywhere.
A citizens’ assembly is a group of people from different walks of life, who come together to learn about a certain topic, to discuss possible action and make recommendations to governments and leaders.
A citizens’ assembly is a group of people from different walks of life, who come together to learn about a certain topic, to discuss possible action and make recommendations to governments and leaders.
Your Community Assembly can be run over 3 to 8 hours, or longer if you wish. Briefly, this is how they work:
'''Your Community Assembly can be run over 3 to 8 hours, or longer if you wish. Briefly, this is how they work:'''
*'''<big>Step 01:</big>''' You bring together a group of people to form the ‘Community Assembly’
*'''<big>Step 02:</big>''' You learn together about the climate and ecological crisis
*'''<big>Step 03:</big>''' You deliberate on the following question: “How can humanity address the climate and ecological crisis in a fair and effective way?”
*'''<big>Step 04:</big>''' You share your Community Assembly’s key messages, which will inform the Global Assembly’s report.
==<span style="background-color:#00ff94"><big>How to organize your Community Assembly</big>==
==<big>How to organise your Community Assembly</big>==
Running your Community Assembly means planning, running the event and sharing your results.
'''Running your Community Assembly means planning, running the event and sharing your results.'''
#'''Plan:''' Register your event; get the free resources; decide your assembly’s length and location; find people to help you; invite participants, and; spread the word.
#'''<big>Make your plan</big>''' Register your event; get the free resources; decide your assembly’s length and location; find people to help you; invite participants, and spread the word.
#'''Run the Assembly:''' Check out the tips and tools for setting up, running and facilitating your assembly, online or in person.
#'''<big>Run the Assembly:</big>''' Check out the tips and tools for setting up, running and facilitating your assembly, online or in person.
#'''Share your results:''' Use the template tools to gather and upload your information, so it can be included in the final report.
#'''<big>Share your results:</big>''' Use the template tools to gather and upload your information, so it can be included in the final report.
== <span style="background-color:#00ff94"><big>Planning your assembly</big></span>==
== <big>Planning your Assembly</big>==
===<big><span style="background-color:black; color:#00ff94">Register your assembly</span></big>===
===<big>Register your assembly</big>===
Register your assembly at [https://globalassembly.org/register globalassembly.org/register], so we know it's happening and can offer you support and updates.
Register your assembly at [https://globalassembly.org/register globalassembly.org/register], so we know it's happening and can offer you support and updates.
===<big><span style="background-color:black; color:#00ff94">Choose your assembly length</span></big>===
===<big>Choose your assembly length</big>===
You can design your own assembly timeframe or use the template plans for 3-hour and 8-hour assemblies. See the Assembly session plans in section 6.
You can design your own assembly timeframe or use the template plans for 3-hour and 8-hour assemblies. See the Assembly session plans in section 6.
===<big><span style="background-color:black; color:#00ff94">Decide when and where to have your assembly</span></big>===
If you’d like to mirror the Core Assembly process and run a 10-day Community Assembly, please email us at[Mailto:community@globalassembly.org community@globalassembly.org]
===<big>Decide when and where to have your assembly</big>===
'''Online or in person?''' Will you run your Community Assembly online, in person, or a hybrid of the two? If online, will anyone be excluded due to interrupted electricity or internet access? Be mindful that hybrid events are a little more complex, so will need extra planning.
'''Online or in person?''' Will you run your Community Assembly online, in person, or a hybrid of the two? If online, will anyone be excluded due to interrupted electricity or internet access? Be mindful that hybrid events are a little more complex, so will need extra planning.
'''Choose your online platform or your local venue.''' If you are running an online Assembly, use a platform that is likely to be familiar to the people in your area. If you are using a physical space, either outdoors or indoors, it should be clean, comfortable, welcoming, appropriate in size, and easily accessible to all participants. Is it possible to secure a free space?
'''Choose your online platform or your local venue.''' If you are running an online Assembly, use a platform that is likely to be familiar to the people in your area. If you are using a physical space, either outdoors or indoors, it should be clean, comfortable, welcoming, appropriate in size, and easily accessible to all participants. Is it possible to secure a free space?
====<big><span style="background-color:#00ff94">Things to remember if you run your assembly online</span></big>====
==== <big>Things to remember if you run your assembly online</big> ====
'''Enable live text and video chat.''' We have found some of the best input from online events comes in via the chat. Don’t forget to save the chat before you close the meeting.
'''Enable live text and video chat.''' We have found some of the best input from online events comes in via the chat. Don’t forget to save the chat before you close the meeting.
'''Make it engaging.''' Consider using interactive online tools, such as collaborative white boards, Q&A features, and break-out rooms for discussions.
'''Make it engaging.''' Consider using interactive online tools, such as collaborative white boards, Q&A features, and break-out rooms for discussions.
'''Do a dry run''' of the process to iron out any issues.
'''Do a dry run''' of the process to iron out any issues.
====<big><span style="background-color:#00ff94">Safety and accessibility</span></big>====
====<big>Safety and accessibility</big>====
'''Be mindful of local COVID-19 regulations.''' If you choose an indoor meeting, can people distance themselves appropriately? Should you require them to wear masks? Is there adequate ventilation?
'''Be mindful of local COVID-19 regulations.''' If you choose an indoor meeting, can people distance themselves appropriately? Should you require them to wear masks? Is there adequate ventilation?
'''Find out if your participants have any particular needs.''' For example, there may be disabilities you need to adapt your Assembly for.
'''Find out if your participants have any particular needs.''' For example, there may be disabilities you need to adapt your Assembly for.
===<big>Recruit participants</big>===
'''Organise local lotteries''' to randomly choose the people who will participate in your event. Read about the Global Assembly Sortition Process or Watch the Video.
'''Ensure diversity.''' Invite participants who are diverse in age, gender and education level, and try to recruit people from low socioeconomic backgrounds. Reach out to members of groups who tend to experience discrimination.
'''Create a way for people to register''' for your Assembly. If online, send a calendar invitation with instructions for how to join; if you are holding a physical event and think some people don’t have the internet or aren’t comfortable using it, create an in-person way to sign up.
'''Create a way for people to register''' for your Assembly. If online, send a calendar invitation with instructions for how to join; if you are holding a physical event and think some people don’t have the internet or aren’t comfortable using it, create an in-person way to sign up.
'''Remind registrants your event is happening.''' We suggest doing so one week and then again one day before the event.
'''Remind registrants your event is happening.''' We suggest doing so one week and then again one day before the event.
===<big><span style="background-color:black; color:#00ff94">Prepare your event well in advance</span></big>===
===<big>Prepare your event well in advance</big>===
====<big><span style="background-color:#00ff94">Get the learning resources</span></big>====
====<big>Get the learning resources</big>====
There are a range of resources to support the learning and deliberation journey of the participants in your Community Assembly.
There are a range of resources to support the learning and deliberation journey of the participants in your Community Assembly.
*The '''[https://globalassembly.org/resources information booklet]''' is an introduction to some of the most important themes related to the climate and ecological crisis. To create this booklet, a committee of experts and leaders contributed their knowledge. They included: climate and biodiversity scientists, indigenous wisdom keepers, environmental economists and many more.
*The '''[https://globalassembly.org/resources information booklet]''' is an introduction to some of the most important themes related to the climate and ecological crisis. To create this booklet, a committee of experts and leaders contributed their knowledge. They included: climate and biodiversity scientists, indigenous wisdom keepers, environmental economists and many more.
* Contextualisation of this information booklet and translation in several languages are available on the '''[https://wiki.globalassembly.org/ Global Assembly wiki]. '''
* Contextualisation of this information booklet and translation in several languages are available on the '''[[Welcome|Global Assembly Wiki]]. '''
*Find other resources like videos, presentations and the stories of people's experiences of climate change at globalassembly.org/resources.
*Find other resources like videos, presentations and the stories of people's experiences of climate change at [https://globalassembly.org/resources globalassembly.org/resources].
====<big><span style="background-color:#00ff94">Find people to help you</span></big>====
====<big>Find people to help you</big>====
Recruit a team to help host your event. Do you have volunteers you can ask? The key roles you will need are:
Recruit a team to help host your event. Do you have volunteers you can ask? The key roles you will need are:
'''A notetaker.''' Someone with good listening and writing skills to write down participants’ ideas, opinions and reflections accurately.
'''<big>A notetaker.</big>''' Someone with good listening and writing skills to write down participants’ ideas, opinions and reflections accurately.
'''A facilitator.''' A sensitive listener and an engaging speaker. They should be good at time-keeping and comfortable with your technology, if you are holding an online event. Here are some facilitation tips:
'''<big>A facilitator.</big>''' A sensitive listener and an engaging speaker. They should be good at time-keeping and comfortable with your technology, if you are holding an online event. Here are some facilitation tips:
#Listen more than you talk
#Listen more than you talk
#Have fun. A sense of humour always makes things work more smoothly
#Have fun. A sense of humour always makes things work more smoothly
===<big><span style="background-color:black; color:#00ff94">Tell people about your assembly</span></big>===
===<big>Tell people about your assembly</big>===
Inspire people around the world by sharing stories about your event.
Inspire people around the world by sharing stories about your event.
#Send a press release to local media
#Send a press release to local media
#Share your stories, images and video on social media using '''<span style="color:#1155cc">#GlobalAssembly #CocreateOurFuture.</span>'''
#Share your stories, images and video on social media using '''<span style="color:#1155cc"><u>#GlobalAssembly</u> <u>#CocreateOurFuture</u>.</span>'''
#<span lang="fr">1. </span>Share content from the central Global Assembly team: Twitter [https://twitter.com/_GlobalAssembly @_GlobalAssembly]; Facebook [https://facebook.com/GlobalAssemblyCOP26 @GlobalAssemblyCOP26]; Instagram [https://instagram.com/GlobalAssembly @GlobalAssembly]
#Share content from the central Global Assembly team: Twitter [https://twitter.com/_GlobalAssembly @_GlobalAssembly]; Facebook [https://facebook.com/GlobalAssemblyCOP26 @GlobalAssemblyCOP26]; Instagram [https://instagram.com/GlobalAssembly @GlobalAssembly]
'''See the Brand and Messaging Guidelines in section 8.'''
'''<big>See the Brand and Messaging Guidelines in section 8.</big>'''
== <span style="background-color:#00ff94"><big>Running your assembly</big></span>==
== <big>Running your Assembly</big>==
===<big><span style="background-color:black;color:#00ff94">Housekeeping tips</span></big>===
===<big>Housekeeping tips</big>===
====<big>Tips for an <span style="background-color:#00ff94">online event</span></big>====
====<big>Tips for an online event</big>====
#Open your call 15 minutes before starting time
#Open your call 15 minutes before starting time.
#Ask participants to display their first name
#Ask participants to display their first name.
#Ask permission before recording (recording can be submitted for evaluation and research).
#Ask permission before recording (recording can be submitted for evaluation and research).
#Mute all participants' microphones to avoid interruptions and background noise. They should have the ability to unmute when they wish to speak.
#Mute all participants' microphones to avoid interruptions and background noise. They should have the ability to unmute when they wish to speak.
#Invite participants to introduce themselves in the chat
#Invite participants to introduce themselves in the chat.
#Invite participants to take breaks to avoid online fatigue
#Invite participants to take breaks to avoid online fatigue.
====<big>Tips for an <span style="background-color:#00ff94">in-person event</span></big>====
====<big>Tips for an in-person event</big>====
#Set up your venue
#Set up your venue.
#Follow COVID-19 guidance for your local area
#Follow COVID-19 guidance for your local area.
# Prepare any printed materials
# Prepare any printed materials.
#Check internet connection and computer access if needed
#Check internet connection and computer access if needed.
===<big><span style="background-color:black;color:#00ff94">Guided activities</span></big>===
===<big>Guided activities</big>===
We recommend your participants do the activities below. See the template Assembly plans for guidance on when to introduce these.
'''We recommend your participants do the activities below. See the template Assembly plans for guidance on when to introduce these.'''
{| class="wikitable" style="width:50%; background-color:#E3E6E6"
{| class="wikitable" style="width:50%; background-color:#E3E6E6"
|+
|+
!style="background-color:black; color:#00ff94"| <big>Activity 1: A snapshot of My Life</big>
! style="background-color:black; color:#00ff94" |<big>Activity 01: A snapshot of My Life</big>
|-
|-
|'''Goal:''' To create a positive, safe atmosphere in which participants can reflect on how their experiences relate to climate change.
|'''Goal:''' To create a positive, safe atmosphere in which participants can reflect on how their experiences relate to climate change.